Helena Township Board of Supervisors Workshop Meeting Minutes

Minutes of February 15, 2023 | New Prague Fire Hall

Call to Order      Annual Board of Audit Meeting and Workshop Monthly Meeting were called to order by Chairperson John Wermerskirchen at 5:00 p.m.          

Present                IN PERSON: Chairperson John Wermerskirchen, Supervisor Edward Nytes, Supervisor Duane Deutsch, Clerk Heather Taylor DuCharme, Deputy Clerk DeAnn Croatt, Treasurer Nathan Hutton, and Road Overseer Jeff Haag.

Annual Audit     1.    Review of Treasurer and Clerk documents by Supervisors.

1. Confirmed bank balances matched Treasurer balances.
2. Reviewed and confirmed Treasurer and Clerk matched orders, check register, reports.
3. Check # 6474 4/4/2022
4. Check # 6536 9/8/2022
5. Check # 6581 12/8/2022
6. Reviewed and confirmed Treasurer and Clerk matched receipts, bank statements, reports.
7. Scott County Property Tax Settlement 6/30/2022
8. MN Township Aid 7/20/2022
9. VonBank Assessment 11/1/2022
10. Motion by Deutsch/Nytes to confirm Treasurer and Clerk books and reports match and reconcile after correction of 11/30/2022 bank names reversed for bank interest entries (Optima and Riverland names on wrong lines but amounts correct); carried unanimously.
11. Review of funds and discussion of future budget issues.
12. 2024 levy. Treasurer to provide proposed levy amounts/percentages at next meeting.
13. Bridge status report; possible repairs/expenditures.
14. Road and Bridge/ARPA funds
15. Weed and Brush/SWCD status/costs
16. Dust coating; to be done by Township through Township vendors; extra dust coating requests paid for by residents but still provided through Township; evaluate dust coating procedures if annual cost is more than $20,000/year; applying ARPA money
17. ARPA money use and reporting
18. Matching levy to 5 year road study/plan

New Business    1.    City of New Prague Annual Growth Report

                                2.    Bryan Rock notification of price increases

                                3.    Rock use for road maintenance and snow

                                4.    Utility permits

                                5.    Updated certificates of insurance; verify minimum insurance requirements met

                                6.    Sheriff’s report; request for deputy at annual meeting (parking, speeding,

                                        ordinances, towing, plowing)

                                7.    Bridge report (again)

Old Business      1.    Ordinance review

                                2.    Driveway culverts (permits, requirements, costs, repairs, specs, escrow deposits for

                                        new construction)

                                3.    Mailbox placement

                                4.    AA Endeavors/Schoenbauer Forms (eligibilities, previous meeting, county report,

                                        plat approval subject to developer agreement, developer agreement terms)

Other Business 1.    Resident question regarding parking on WCLD (HMTD to call resident with update)

                                2.    MATIT fraud/mispayment issue

                                3.    MAT – broadband

                                4.    Website, emails, email forwarding, Facebook

Minutes               On motion by Supervisor Nytes/Supervisor Deutsch, February Regular Monthly Meeting Minutes and February Special Meeting Minutes approved as presented; carried unanimously.

Adjourn.              Motion to adjourn at 7 p.m. by Nytes/Deutsch; carried unanimously.

Respectfully submitted                                                                 Approved

Heather M. Taylor DuCharme, Clerk                                         John Wermerskirchen, Chairperson